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Introduction

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Introduction

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RelayFax is a powerful network fax manager that automates sending, receiving and managing faxes for your users, and that integrates full faxing capabilities directly into your existing email system. RelayFax will monitor any number of POP accessible mailboxes on one or more mail servers, connect to those servers at scheduled intervals, collect all waiting email messages it finds, and then fax, email, or print them based upon a user defined set of fax rules. RelayFax can also dial your Internet Service Provider (ISP) to collect mail periodically instead of being forced to remain online continuously.

Printer drivers for Windows enable you to print directly from any Windows application and have the resulting document faxed to anyone anywhere. The RelayFax SMTP Client component enables you to print from a Windows application at home or on the road and have the resulting document faxed from your RelayFax server at the office. Full drag and drop support also makes it possible for you to fax a document by simply dragging it onto the tray icon or open client dialog.

RelayFax also contains support for TWAIN devices such as digital cameras and scanners. With RelayFax's one-touch scanning features, documents can be scanned and faxed as easily as from a typical fax machine. In addition, scanner support in the client provides this same functionality to both local and remote users.

Faxing from remote and local locations is not limited to just users of the RelayFax SMTP Client — users can also use their favorite email client to send faxes. By including special macros in their messages and then sending them to RelayFax's email address, they can emulate the client's functionality. Documents and other files attached to email messages can also be extracted automatically by RelayFax, converted to a faxable image format, and faxed immediately.

RelayFax  is also equipped with the latest Optical Character Recognition (OCR) technology. OCR makes it possible for RelayFax to "read" incoming faxes and route them based upon their contents. Faxes can be searched for specific names and phrases and then compared to special Fax Rules that determine what action should be taken when a rule is matched. Further, OCR files can be saved in a large number of the most common document formats. This makes it possible for you to instantly convert a fax to an editable and usable format instead of it simply remaining a static document.

Through the application of administrator-defined Inbound and Outbound Fax Rules, delivering fax and email messages to their proper recipients has never been easier. Users need not even know the fax number of the recipient—outbound messages can be delivered to their correct destination by several alternative routing methods defined in the Outbound Fax Rules. Inbound Fax Rules can also be created that will cause incoming faxes to be delivered to specific locations and users. OCR routing and the sending fax device's Fax ID can be compared to the rules to determine the fax's destination. Finally, there are several other actions made possible by the Fax Rules such as: automatic printing to specific printers, assigning alternate cover pages, attaching Fax Templates which provide various functions, and others. Even fax broadcasting, which sends the same fax to multiple different numbers, is supported by the RelayFax rules system.

RelayFax Feature Summary

·Automatic extraction and faxing of documents attached to email messages sent to the server.
·Check any number of POP mailboxes on any number of mail servers for new mail to be faxed.
·Complete RAS/DUN dial-up support for collecting mail from servers on the Internet.
·Fully schedulable mail collection capabilities.
·Easy integration with MDaemon Email Server and WorldClient.
·Automatic detection and use of all fax modems available to the server.
·Support for individually configuring each available modem for sending and receiving faxes.
·Runs as a Windows service.
·Elaborate rules based outbound faxing, which provides the ability to fax or email a message to one or more recipients, fax a message without knowing the fax number, attach an alternate cover page, and much more.
·Fax Broadcasting capability.
·Integrated support for the Microsoft™ Cover Page Editor.
·Least-cost routing support using SMTP sends some mail to other servers over the Internet for faxing.
·Rules based inbound fax routing using the ID of the sending fax device.  This makes it possible to route faxes to specific users or printers.
·Automatic printing of inbound and outbound faxes.
·Printer drivers for Windows supports printing to RelayFax from any application.
·Fax client software sends output from printer driver to RelayFax's mail server account for pickup.
·Shared network-wide fax contacts and address book capability.

Sending Faxes

You can send a fax by using any of the following methods:

·Drag a document onto the RelayFax SMTP Client's tray icon, or onto an open Client dialog.
·Send an email message to RelayFax's designated email address and place the recipient's fax number anywhere in the message's TO: line.
·Send an email message to RelayFax's designated email address and let the Fax Rules system determine where to fax it.
·Print to the RelayFax Printer Driver from any Windows application.
·Send only a cover page with a brief message on it through a single click of the RelayFax SMTP Client.

Receiving Faxes

RelayFax detects and enable all of your fax modems when it is started. In addition, you can selectively configure modems that you may wish to use only for inbound or outbound faxing.

When a fax is received the transmitting fax device's Caller Sender Identification (CSID) is compared to your Inbound Fax Rules. Then, the fax is folded into an email message using MIME techniques and is sent to any number of recipients determined by the Fax Rules, or to a default address if no rules are applied. Incoming faxes can also be routed based upon the COM port of the receiving modem, and upon the results of optical character recognition (OCR). Rules can be set up to search for specific words or phrases in the faxed document and then routed based on the results of the search.

New in RelayFax 7.0

·Redesigned Interface - The entire graphical user interface (GUI) has been completely redesigned and modernized in both RelayFax and the RelayFax SMTP Client.
·T.38 Over IP - RelayFax now supports up to 3 virtual fax devices that can login to a Session Initiation Protocol (SIP) based software PBX (private branch exchange). For more information, see the Add Modem dialog and the new SIP Account pane.
·Activation - RelayFax now requires registration key activation. The goal of the activation system is to combat piracy and protect the interests of legitimate customers. Activation verifies that the key you are using is legitimate, and it ties your registration information to the computer on which RelayFax is installed, making it difficult for others to illegally use your registration key.

An activation wizard is available which will walk you through the simple process of activating your registration key. You can activate automatically or manually, and the process takes only a few seconds. No personal information about you is required or transmitted, and no reactivation is required unless you replace your computer's network card. If you should need to reactivate RelayFax in the future, the activation wizard is located under the "Help » Activate your Alt-N software" menu selection. Registered users have 30 days in which to activate before RelayFax will stop functioning.

For more on activation, visit: http://www.altn.com/Activation/faq.asp

·Improved Context-sensitive Help - The user help has been redesigned and expanded in both RelayFax and the RelayFax SMTP Client. Additionally, virtually all dialogs and panes have a Help button that is context sensitive. Click Help anywhere in RelayFax or in the RelayFax SMTP Client to open the user help to the related section.
·For a complete list of all changes and fixes included in RelayFax 7.0, see RelNotes.txt located in the \RelayFax\Docs\ subfolder.

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